How to Write the Perfect Follow-up Email After Interview

Tooba Jalalidil

July 26, 2024

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9 minutes read

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Following up after a job interview is a crucial step in the hiring process. It shows your continued interest in the position, reinforces your qualifications, and helps you stand out from other candidates. Crafting the perfect follow-up email can be challenging. You want to strike the right balance between being professional, enthusiastic, and respectful of the interviewer's time. In this article, we'll cover different scenarios for when to send your follow-up email and what to write in each case.

Within 24 Hours After the Interview

If you feel like the job opportunity is a perfect fit and you want to show your appreciation for the interviewer's time, sending a follow-up email within 24 hours is ideal. Here's what to include:

Thank the interviewer for their time and the opportunity to discuss the position.
Reiterate your interest in the role and the company.
Highlight a specific point from the interview that resonated with you.
Address any concerns or questions that arose during the interview.
Offer any additional information or materials that might support your application.

Example:

Subject: Thank you for your time - [Position] interview

Dear [Interviewer's Name],

Thank you for taking the time to meet with me today to discuss the [Position] role. It was a pleasure learning more about the 'company]'s mission and the exciting projects you have in the pipeline.

Our discussion about [specific topic] particularly resonated with me, and I believe my skills and experience in [relevant area] would allow me to contribute to the team's success.

Please let me know if there's any additional information I can provide to support my application. I look forward to hearing from you about the next steps in the hiring process.

Best regards,

[Your Name]

2-3 Days After the Interview

If you want to express your appreciation and leave a stronger impression, sending a follow-up email within 2-3 days of the interview is a good choice. Use this opportunity to:

Reiterate your gratitude for the interview opportunity.
Emphasize your relevant skills and experiences.
Provide examples of how you could contribute to the company's goals.
Reaffirm your enthusiasm for the position.

Example:

Subject: Excited about the [Position] opportunity

Dear [Interviewer's Name],

I wanted to reach out and express my sincere appreciation for the opportunity to interview for the [Position] role. Our conversation left me even more excited about the possibility of joining your team.

As we discussed, my experience in [relevant skill] and [relevant skill] aligns perfectly with the position's requirements. I'm confident that I could help [Company] achieve its goals of [specific goal] and [specific goal].

For example, in my current role at [Current Company], I [specific achievement]. I believe I could bring the same level of success to [Company].

Please don't hesitate to contact me if you have any further questions. I look forward to hearing back from you.

Best regards,

[Your Name]

One Week After the Interview

If it's been a week since your interview and you haven't heard back, it's appropriate to send a gentle reminder that you're still interested in the role. Your email should:

Politely inquire about the status of your application.
Reiterate your interest in the position and the company.
Offer to provide any additional information or materials.

Example:

Subject: Following up on [Position] interview

Dear [Interviewer's Name],

I hope this email finds you well. I wanted to follow up on my interview for the [Position] role at [Company] last week.

I remain highly interested in the opportunity and would love to know if there are any updates on the hiring process. Please let me know if there's any additional information I can provide to assist in your decision-making.

Thank you again for your time and consideration.

Best regards,

[Your Name]

Two Weeks After the Interview

If two weeks have passed since your interview without any response, it's reasonable to reach out and inquire about the status of your application. Use this email to:

Politely ask for an update on the hiring process.
Express your continued interest in the position.
Offer to provide any further information or clarification.

Example:

Subject: Checking in on [Position] application

Dear [Interviewer's Name],

I hope you're doing well. I wanted to check in regarding the status of my application for the [Position] role at [Company]. It's been two weeks since my interview, and I'm eager to know if there have been any developments in the hiring process.

I remain very enthusiastic about the opportunity to join your team and contribute to [Company]'s mission. If there's any additional information I can provide or any questions I can answer, please don't hesitate to reach out.

Thank you for your time and consideration.

Best regards,

[Your Name]

3-4 Weeks After the Interview

If it's been 3 to 4 weeks since your interview and you still haven't received a response, it's appropriate to seek an answer on whether or not you made the cut. Your email should:

Politely request an update on your application status.
Reiterate your interest in the position and the company.
Inquire about the next steps in the hiring process.

Example:

Subject: Update on [Position] application

Dear [Interviewer's Name],

I hope this email finds you well. I'm reaching out to inquire about the status of my application for the [Position] role at [Company]. It's been a few weeks since my interview, and I'm eager to know if a decision has been made.

I remain highly interested in the opportunity to join your team and contribute to [Company]'s success. If there are any updates you can share or any further information I can provide, I would greatly appreciate it.

Thank you for your time and consideration throughout this process.

Best regards,

[Your Name]

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1+ Month After the Interview

If more than a month has passed since your interview without any communication, it's likely that the company has moved forward with another candidate. However, it's still worth sending a final follow-up email to:

Politely request an update on your application status.
Express your appreciation for the opportunity to interview.
Reiterate your interest in future opportunities with the company.

Example:

Subject: Final follow-up on [Position] application

Dear [Interviewer's Name],

I hope you're doing well. I wanted to send a final follow-up regarding my application for the [Position] role at [Company]. It's been over a month since my interview, and I understand that the hiring process may have progressed without me.

I want to express my sincere appreciation for the opportunity to interview and learn more about [Company]. If there are any future opportunities that align with my skills and experience, I would be thrilled to be considered.

Thank you again for your time and consideration.

Best regards,

[Your Name]

Using AI-Powered Tools for Your Interview and Follow-Up Templates

Crafting the perfect follow-up email can be time-consuming and challenging, especially when you're not sure what to include or how to phrase your message. Fortunately, Seekario can help simplify the process and ensure your follow-up emails are professional, engaging, and tailored to your specific situation. We offer a comprehensive suite of interview assistance features, including tens of free interview follow-up email templates. With Seekario AI, you can access dozens of professionally written templates for each stage of the interview process, from the initial thank-you email to the final follow-up after several weeks.

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To use Seekario AI's follow-up templates:

Go to Seekario.ai and create a free account.
Import the URL of the job posting you want to write a follow-up email for to create a free job application.
Click on 'Email Templates' to access the collection of free Email templates.

By leveraging Seekario AI's free interview follow-up templates, you can save time, reduce stress, and ensure that your post-interview communication is optimized for success.

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Sending a well-crafted follow-up email after your interview is essential to showcasing your professionalism, enthusiasm, and fit for the role. By tailoring your message to the appropriate timeline and including the key elements mentioned above, you'll increase your chances of making a lasting impression and landing the job.

How to Use Seekario's AI Interview Assistant to Ace Your Interviews?

You can use Seekario's AI interview assistant to practice different types of interviews, such as technical, behavioral, and case interviews. Be well-prepared, develop your skills, and build your confidence by practicing with Seekario's mock interviews that simulate real interview questions and scenarios. You'll receive detailed feedback to help you improve.

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Follow these steps to create your personalized mock interview for each job:

Go to https://seekario.ai
Create a free account
Upload your resume
Import the URL of the job posting you want to apply for
Click on 'Start'
Select the interview type and click on 'Create'

That's it! Sit back and relax! We generate your personalized mock questions in just a few seconds. Type or record your answers to each question and get feedback from our AI. You can also bookmark the most challenging questions for future reference and quick review.

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