Download Free Sample Resume for Administrative Support Assistant

A well-organized and effective resume is crucial for the role of Administrative Support Assistant I. Your resume should clearly communicate your skills relevant to the key responsibilities of the job to stand out to potential employers.

Common responsibilities for Administrative Support Assistant include:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
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John Doe

Administrative Support Assistant

john.doe@email.com

(555) 123456

linkedin.com/in/john-doe

Professional Summary

Dedicated and detail-oriented Administrative Support Assistant with over 5 years of experience in providing efficient administrative support to executives and teams. Proficient in managing office operations, coordinating meetings, and handling confidential information with discretion. Skilled in streamlining processes to improve efficiency and productivity. Adept at multitasking and prioritizing tasks to meet deadlines in a fast-paced environment.

WORK EXPERIENCE
Administrative Support Assistant
June 2018 - Present
ABC Company | City, State
  • Coordinated executive calendars, scheduled meetings, and made travel arrangements, resulting in a 20% increase in meeting efficiency.
  • Managed office supplies and equipment inventory, reducing costs by 15% through strategic vendor negotiations.
  • Prepared and proofread correspondence, reports, and presentations for senior management, ensuring accuracy and professionalism.
  • Assisted in organizing company events and team-building activities, fostering a positive work environment and improving employee morale.
  • Handled confidential information with discretion and maintained strict confidentiality protocols to ensure data security.
Administrative Assistant
March 2015 - May 2018
XYZ Corporation | City, State
  • Managed incoming calls and emails, prioritizing and redirecting inquiries to appropriate departments, resulting in a 25% reduction in response time.
  • Updated and maintained electronic filing systems, improving accessibility and retrieval of documents by 30%.
  • Coordinated logistics for office moves and renovations, ensuring minimal disruption to daily operations.
  • Assisted in the onboarding process for new employees, facilitating a smooth transition and integration into the team.
  • Conducted research and compiled data for reports and presentations, contributing to informed decision-making processes.
Office Assistant
January 2012 - February 2015
DEF Organization | City, State
  • Provided administrative support to multiple departments, including data entry, filing, and document preparation.
  • Managed office supplies inventory and placed orders as needed, optimizing stock levels and reducing supply costs by 10%.
  • Assisted in organizing company events and employee recognition programs, enhancing team cohesion and morale.
  • Coordinated with external vendors and service providers to ensure timely delivery of services and supplies.
  • Maintained cleanliness and organization of office spaces, creating a professional and welcoming environment for staff and visitors.
EDUCATION
Bachelor's Degree in Business Administration, ABC University
May 2011
SKILLS

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Gmail, Google Docs, Google Sheets), Database Management, Calendar Management, Office Equipment Operation, Data Entry, Internet Research, File Management, Email Management, Meeting Coordination

Professional Skills

Communication, Time Management, Organization, Attention to Detail, Problem-Solving, Adaptability, Teamwork, Customer Service, Confidentiality, Prioritization

CERTIFICATIONS
  • Certified Administrative Professional (CAP)
  • Microsoft Office Specialist (MOS)
AWARDS
  • Employee of the Month XYZ Corporation June 2017
  • Excellence in Administrative Support Award DEF Organization 2014
OTHER INFORMATION
  • Holding valid work rights
  • References available upon request

Key Technical Skills

Microsoft Office Proficiency
Data Entry
File Management
Office Equipment Operation
Email Management
Basic Accounting
Scheduling
Document Preparation
Customer Relationship Management (CRM) Software
Internet Research
Inventory Management
Telephone Etiquette
Mail Handling
Basic Project Management
Database Management

Key Professional Skills

Organizational Skills
Time Management
Communication Skills
Attention to Detail
Customer Service Skills
Multitasking Abilities
Professionalism
Discretion and Confidentiality
Interpersonal Skills
Adaptability
Problem-Solving Skills
Dependability
Team Collaboration
Stress Management
Initiative

Common Technical Skills for Administrative Support Assistant

  • Microsoft Office Proficiency: Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for handling documents, spreadsheets, and email communication.
  • Data Entry: Skills in accurately entering data into various systems and databases.
  • File Management: Competence in organizing and maintaining both physical and digital files systematically.
  • Office Equipment Operation: Skills in using standard office equipment such as printers, scanners, and copiers.
  • Email Management: Proficiency in organizing and managing email correspondence to ensure timely responses.
  • Basic Accounting: Understanding of basic accounting principles to assist with invoicing, expense tracking, and budget management.
  • Scheduling: Ability to coordinate and manage appointments and meetings.
  • Document Preparation: Skills in preparing, formatting, and editing documents and reports.
  • Customer Relationship Management (CRM) Software: Familiarity with CRM software to manage and track client interactions.
  • Internet Research: Basic proficiency in conducting internet research to gather relevant information.
  • Inventory Management: Ability to track and order office supplies to maintain adequate inventory levels.
  • Telephone Etiquette: Ability to handle phone calls professionally, including answering, directing, and taking messages.
  • Mail Handling: Skills in sorting and distributing incoming mail, as well as preparing outgoing mail.
  • Basic Project Management: Familiarity with project management tools to track tasks and timelines.
  • Database Management: Basic competence in maintaining and updating databases accurately.

Common Professional Skills for Administrative Support Assistant

  • Organizational Skills: Good organizational skills to manage tasks, schedules, and documents efficiently.
  • Time Management: Ability to prioritize tasks and manage time effectively to ensure smooth operations.
  • Communication Skills: Good verbal and written communication skills to interact professionally with colleagues, clients, and stakeholders.
  • Attention to Detail: Keen attention to detail to ensure accuracy in data entry, document preparation, and other tasks.
  • Customer Service Skills: Excellent customer service skills to greet visitors warmly and handle inquiries courteously.
  • Multitasking Abilities: Ability to multitask effectively, managing various responsibilities simultaneously without compromising quality.
  • Professionalism: High level of professionalism in appearance, communication, and conduct.
  • Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
  • Interpersonal Skills: Strong interpersonal skills to build and maintain positive relationships with colleagues and visitors.
  • Adaptability: Flexibility and adaptability to respond to changing priorities and tasks.
  • Problem-Solving Skills: Basic problem-solving skills to address and resolve minor issues promptly.
  • Dependability: Reliability and dependability to ensure consistent and accurate performance.
  • Team Collaboration: Ability to work collaboratively with team members and contribute to a positive work environment.
  • Stress Management: Skills in managing stress and maintaining composure in fast-paced situations.
  • Initiative: Proactive attitude to take initiative in identifying and addressing office needs or improvements.
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