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A well-organized and effective resume is crucial for the role of Supervisor Records Clerk. Your resume should clearly communicate your skills relevant to the key responsibilities of the job to stand out to potential employers.

Common responsibilities for Supervisor Records Clerk include:

  • Overseeing the maintenance and organization of records and files
  • Ensuring accuracy and completeness of records
  • Supervising a team of records clerks
  • Developing and implementing record-keeping policies and procedures
  • Training staff on record-keeping best practices
  • Handling confidential information with discretion
  • Responding to record requests in a timely manner
  • Performing quality checks on records for compliance
  • Generating reports on record-keeping activities
  • Collaborating with other departments on record-related projects
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John Doe

Supervisor Records Clerk

john.doe@email.com

(555) 123456

linkedin.com/in/john-doe

Professional Summary

Dedicated and detail-oriented Supervisor Records Clerk with over 5 years of experience in managing and organizing records efficiently. Proven track record of implementing streamlined processes that resulted in a 20% increase in data accuracy. Skilled in overseeing a team to ensure compliance with record-keeping regulations and deadlines. Adept at utilizing technology to enhance record management systems and improve overall efficiency.

WORK EXPERIENCE
Supervisor Records Clerk
March 2018 - Present
ABC Company | City, State
  • Supervised a team of 5 records clerks, providing guidance and training to ensure accurate and timely record-keeping.
  • Implemented a new digital filing system, resulting in a 15% reduction in retrieval time for records.
  • Conducted regular audits of records to ensure compliance with industry regulations, resulting in a 98% accuracy rate.
  • Collaborated with IT department to troubleshoot and resolve technical issues related to record management systems.
  • Developed and implemented training programs for new employees to ensure consistency in record-keeping practices.
Records Clerk
June 2015 - February 2018
DEF Corporation | City, State
  • Managed incoming and outgoing correspondence, ensuring timely and accurate processing of documents.
  • Maintained electronic and physical filing systems, organizing records for easy retrieval.
  • Assisted in the development of a records retention schedule, resulting in a 10% reduction in storage costs.
  • Conducted regular quality checks on records to identify and correct errors.
  • Collaborated with other departments to ensure seamless flow of information and records management.
Administrative Assistant
January 2013 - May 2015
XYZ University | City, State
  • Provided administrative support to the records department, including data entry and document preparation.
  • Assisted in the organization and maintenance of student records, ensuring confidentiality and accuracy.
  • Coordinated meetings and appointments for department staff, optimizing schedules for efficiency.
  • Managed office supplies and equipment, ensuring availability for daily operations.
  • Assisted in the preparation of reports and presentations for department meetings.
EDUCATION
Bachelor's Degree in Business Administration, ABC University
Jun 20XX
SKILLS

Technical Skills

Records Management Systems, Data Entry, Document Imaging, Database Management, Microsoft Office Suite, Electronic Filing Systems, Information Security, Quality Control, Report Generation, IT Troubleshooting

Professional Skills

Attention to Detail, Time Management, Communication, Team Leadership, Problem-Solving, Organization, Adaptability, Critical Thinking, Collaboration, Customer Service

CERTIFICATIONS
  • Certified Records Manager (CRM)
  • Certified Information Governance Professional (IGP)
AWARDS
  • Employee of the Month - ABC Company June 2020
  • Excellence in Record-Keeping Award - DEF Corporation 2017
OTHER INFORMATION
  • Holding valid work rights
  • References available upon request

Key Technical Skills

Advanced Data Entry and Management
Comprehensive File Management
Records Management Software Proficiency
Document Scanning and Imaging
Database Management
Attention to Detail
Confidentiality and Security
Organizational Skills
Compliance Knowledge
Archiving
Retrieval and Filing
Inventory Management
Disposal Procedures
Indexing and Cataloging
Electronic Records Management

Key Professional Skills

Exceptional Time Management
Superior Communication Skills
Customer Service Excellence
Problem-Solving Skills
Dependability and Reliability
Professionalism
Discretion and Confidentiality
Interpersonal Skills
Adaptability and Flexibility
Multitasking Abilities
Initiative and Proactivity
Stress Management
Attention to Legal Compliance
Team Leadership and Collaboration
Training and Mentorship

Common Technical Skills for Supervisor Records Clerk

  • Advanced Data Entry and Management: Expertise in accurately entering, maintaining, and organizing large volumes of data in various records management systems.
  • Comprehensive File Management: Advanced competence in organizing and maintaining both physical and digital files systematically and securely.
  • Records Management Software Proficiency: Mastery in using specialized records management software to track, store, and retrieve records efficiently.
  • Document Scanning and Imaging: Skills in scanning and digitizing physical documents to create and manage electronic records.
  • Database Management: Expertise in maintaining and updating databases accurately, ensuring data integrity and accessibility.
  • Attention to Detail: Exceptional attention to detail to ensure accuracy in data entry and records maintenance.
  • Confidentiality and Security: Deep understanding of confidentiality protocols and data security measures to protect sensitive information.
  • Organizational Skills: Superior organizational skills to manage complex records systematically and efficiently.
  • Compliance Knowledge: Comprehensive knowledge of legal and regulatory requirements related to records management and retention.
  • Archiving: Advanced skills in archiving records according to organizational policies and legal requirements.
  • Retrieval and Filing: Expertise in quickly retrieving and filing records accurately upon request.
  • Inventory Management: Competence in managing inventory of records and supplies, ensuring adequate availability and proper organization.
  • Disposal Procedures: Advanced understanding of proper disposal procedures for records that are no longer needed, ensuring compliance with policies.
  • Indexing and Cataloging: Mastery in indexing and cataloging records to facilitate easy retrieval and management.
  • Electronic Records Management: Proficiency in managing electronic records, including email and digital documents, and ensuring their proper maintenance and security.

Common Professional Skills for Supervisor Records Clerk

  • Exceptional Time Management: Outstanding time management abilities to prioritize tasks, meet deadlines, and handle urgent requests efficiently.
  • Superior Communication Skills: Excellent verbal and written communication skills to interact professionally with colleagues, clients, and stakeholders.
  • Customer Service Excellence: Exceptional customer service skills to assist colleagues and clients in locating and retrieving records.
  • Problem-Solving Skills: Advanced problem-solving skills to address and resolve complex issues related to records management promptly.
  • Dependability and Reliability: Strong sense of dependability and reliability to ensure consistent and accurate performance.
  • Professionalism: High level of professionalism in appearance, communication, and conduct in all interactions.
  • Discretion and Confidentiality: Unwavering commitment to handling sensitive information with discretion and maintaining confidentiality.
  • Interpersonal Skills: Excellent interpersonal skills to build and maintain positive relationships with colleagues and clients.
  • Adaptability and Flexibility: Exceptional flexibility and adaptability to respond to changing priorities and tasks.
  • Multitasking Abilities: Advanced multitasking abilities to manage various high-priority responsibilities simultaneously without compromising quality.
  • Initiative and Proactivity: Proactive attitude to take initiative in identifying and addressing records management needs or improvements.
  • Stress Management: Skills in managing stress and maintaining composure in fast-paced and high-pressure situations.
  • Attention to Legal Compliance: Comprehensive understanding of legal compliance and ability to ensure that records management practices adhere to relevant laws and regulations.
  • Team Leadership and Collaboration: Ability to work collaboratively with team members and provide leadership in records management operations.
  • Training and Mentorship: Skills in training and mentoring junior staff, ensuring they understand and follow records management protocols and best practices.
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